Email Writing Format Class 12 Maharashtra Board 2022 - Englisly

 

Email Writing Format for Class 12 Maharashtra Board HSC 2022 

Email Writing Examples for Class 12 Maharashtra board 2022, Class 12 HSC Email Writing format for students of  Maharashtra Board 2022, Informal Email Writing for Class 12 HSC

Email writing format for class 12 Maharashtra board students is very important. Maharashtra board class 12 Email writing question comes for 4 marks. Formal email writing class 12 Maharashtra board 2022 and Informal Email Writing Maharashtra board 2022 class 12th English are explained here.

Email writing format/ examples for class 12 Maharashtra board is given to help in English Writing Skills Maharashtra Board HSC 2022

Email Writing Class 12 Maharashtra board 2022

What is an Email?

Email means Electronic mail. This means the message is sent digitally through the internet. No letters and no postal stamps are needed to send electronic mail. So it's a replacement for letters in today's world.

Why are emails used all over the world?

As sending  Email is very easy and its the fastest method of communication. Email communication is used all over the world.

Types of Email 

Broadly we can divide emails into two types:

1. Formal Email

2. Informal Email

What are Formal Emails?

Formal emails are messages of official/ professional communication. Formal emails are used in offices for work-related purposes. So, in short, we can say it's an official communication. Professional/ Official language is used while writing Formal Emails.

Informal Emails:

Informal Emails are messages written to friends, family members, and relatives. Informal emails are written to people whom we know and are close to us. While writing informal emails we do not follow any particular rules.  Informal emails are more friendly, casual and spontaneous.

Format of Email/ Email Format

From: Sender's email id - for example, asc@gmail.com

To: Receiver's email id  for example, fgh@gmail.com

Cc : means Carbon Copy - It means that besides the receiver / to whom the email is sent in the  "to" field you are sending the same message to other persons also mentioned in the cc

Bcc: means blind carbon copy - Bcc is also a way of sending messages to other people. But the difference is that all the other recipients/people ( To, Cc ) are not able to see the bcc recipients to whom the message is sent. So it's called blind carbon copy. Only the sender of the email knows to whom the blind carbon copy is sent.

Subject line - should mention the purpose /subject of the email. It should be short and concise.

Examples:

Application for the post of Teacher

Application for leave

Birthday Invitation

Salutation:  Proper solution is fundamental in email writing. When you write a formal email it is always good to start with Dear Sir/ Dear Mr./Mrs/Ms the last name.

When writing an email to a friend or relative you can use "Hi" Hello" as it is a casual communication.

Main Body: Conveys the main message. So It must be carefully written. We can divide it into 3 components:

Introduction: The first paragraph can be an introduction to the subject. You can mention the topic of the email. The introduction should be simple, clear, pleasant, and not lengthy. Try to use simple words in the language.

Main Body - can be descriptive. You can mention the topic in detail with all the necessary information. The need, purpose, and description of the topic can be included in this section.

For example, if you are applying for a job, write your qualification, skills, and experience.  How you can be a valuable employee.

Conclusion:  this is the final/last paragraph. You need to thank the recipient.

Complimentary close: In this, you can use  the words

Yours sincerely

Yours faithfully

Kind regards

Best regards

Warm Wishes

Attachment: if you have attached any documents, write the list of documents

Example

Attachment: Copy of degree

                      Copy of experience letter

                       Copy of transfer certificate

Do's  and Don'ts of effective email

Write email in simple and easy language.

Keep the subject  line clear, short and simple

The message should be clear.

Use proper solution and closing.

Check spellings.

Check punctuation marks.

Do not write long and lengthy emails.

Do not repeat the same topic again and again in different words.

Don't use sarcasm or humor in email.

Be respectful and polite.

Do a final spelling check and grammar check.

Do not add emojis in a formal email.

Do not use over-friendly language in a formal email.

In a formal email, the message must be specific, short, and clear.

Hope these points will help you to write a proper and effective email.

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